Using Email in a More Productive Manner

Almost everyone communicates via email every day at work or in our personal life. Here are some tips to help you communicate in a better way. 1. The email subject should be detailed enough to give the recipient an idea about the email content without having to open it. Using single words like 'Hi', 'Hello' or 'Help' often don't convey what you mean to say. Everyone's mail box is flooded so it is a good practice to choose a detailed subject. It also helps in searching the messages in the Inbox. 2. When sending more then one file as an attachment, place the files in a folder and zip it so that the recipient does not miss downloading any file. 3. When replying to emails which had multiple recipients always do 'Reply to All' so that you don’t miss anyone from the original list. 4. Send Follow up emails when it is really important. To do so in MS Outlook 2007 click on the New Message button this opens up new mail message window. Click on the Follow up button on the top bar. Select from the options like (today, tomorrow etc) or custom to select specific date. You can also select 'Add Reminder' option to remind the recipient of the follow at particular time. 5. To request a Read receipt (i.e. notification when the email is read) for important messages carry out the following steps in MS Outlook 2007. Click on New Message and a new mail message window appears. In the bottom right corner of the Options section in top toolbar. Click on the small arrow to open 'Message options' window. Check the 'Request read receipt for this message' box to get notification when the recipient reads your email.